Operating Manual for the Renal Pathology Society

Vice-Presidential and Presidential Duties and Timeline

The President takes office in January and is responsible for the programs at the USCAP and ASN meetings that take place during the calendar year of his/her tenure.  Therefore, a significant number of activities need to be carried out prior to the year in which the office is held.  Below is a timeline of the responsibilities required of the RPS president in the year prior to, the year of, and the year subsequent to holding the office.

The individual serving as Vice President is the President-elect with duties to fulfill as follows:

Vice Presidential Year

January

      Liaison with the following year’s ASN program committee chair and advocate if necessary to have pathologist named to committee for that year (during which you will be president of the RPS).  This is Critical.

                a) Communicate with the pathologist on the ASN postgraduate education (PGE) committee for any needed input and/or support.

                b) Be sure the pathology representative on the ASN program committee is a member of the RPS.

               Make sure there is pathology representation on the ASN postgraduate education committee for the following year.
                a)  Be sure this pathologist is a member of the RPS.

April

       Appoint program committee to begin formulating programs to bring to the USCAP in July and to the ASN in September.

                a) Be sure the pathology representative on the ASN program committee is a member of the RPS program committee.

                b) This pathology representative is the RPS programatic liaison to the ASN

                c) The RPS secretary-treasurer has the past meeting topic and speaker information if that is needed to avoid repeating or overlapping programs.

July 1

        USCAP needs the program title, speaker names and topics for the following year’s Companion Meeting from the program committee chair.

September

       Suggested programs for the ASN RPS Symposium should be ready for presentation to the ASN postgraduate education committee

                a) Do not invite speakers yet as the program(s) may be changed

                b) The RPS Symposium is considered on of the clinical nephrology sessions, so goes through the postgraduate education committee first; the PGEC will then submit the program to the ASN program committee.

October

               Make sure the ASN RPS Symposium was presented to the ASN program committee.    

               Make sure USCAP evening session is not on Sunday night (conflict with RPS dinner).

November

       The ASN program committee representative should know what the final program is.

                a) The ASN makes all subsequent arrangements for the program.

       Handouts are due to the USCAP for the Companion meeting.

December

        Appoint chairs and members of other committees.

                a) Committee terms start January 1.

                b) It is useful to give specific charges and tasks for committee chairs to accomplish.  Request written reports from Chairs of Committees to be submitted to the President and Secretary-Treasurer 4 weeks prior to the start of the USCAP and ASN meetings.

                c) The Nominating and Awards Committee is chaired and selected by the immediate past president and is not appointed by the incoming president.  This committee selects the Churg awardee, the Young Investigator awardee and the new Councilor to run for election.

Presidential Year

January-February

               The RPS president is the liaison to the ASN president for administrative functions.    

               Prepare agenda for the RPS Board of Director’s meeting at the USCAP and send it to

all Board members for their input prior to the meeting.  Review written reports from

 Committee chairs.

               Prepare agenda for the RPS business meeting at the USCAP (sample attached).

               Ballot for new councilor is run early in January.  Those nominated need to consent.  Brief CVs to be presented in the ballot as to who the candidates are and their contributions to RPS
               RPS Committee members are selected early and before January.

February-March

   USCAP meeting takes place.

                a) Companion meeting takes place on Sunday morning, run by chair of program committee.

                b) Run Board of Directors meeting (usually 5 pm Sunday).

                c) Run RPS business meeting (usually 6 pm Sunday).

                d) RPS reception and dinner on Sunday night; may have brief announcement.

September

        Prepare agenda for the RPS Board of Director’s meeting at the ASN and send it to all Board members for their input prior to the meeting.     
        Prepare agenda for the RPS business meeting at the ASN.

October-November

         ASN meeting takes place.

                a) Run Board of Directors meeting.

                b) Run RPS business meeting.

                c) RPS reception.

                d) Several RPS sponsored scientific and teaching sessions.

          Appoint Nominating and Awards committee for following year.

               a) Begin discussion of the Churg award recipient.

Post-Presidential Year

The duties of the past-President relate to the role of the Nominating and Awards committee of which the past-President is the chair.

            January
               Finalize the Churg awardee and transmit the name to the secretary-treasurer.

            February-March
               Present Churg award at the RPS dinner held at the USCAP meeting.

            August-September
               Select candidate for Councilor for upcoming election.  Forward name to the secretary-
               treasurer.

               Review abstracts when available for Young Investigator’s award.  Send winner’s name
               to the secretary-treasurer.

            October-November
               Present the Young Investigator’s award at the RPS business meeting at the ASN
   meeting.