Operating Manual for the Renal Pathology Society

 

Vice-Presidential and Presidential Duties and Timeline

The President takes office in January and is responsible for the programs at the BOD and business meetings during the USCAP and ASN meetings that take place during the calendar year of his/her tenure. 

Below is a timeline of the responsibilities required of the RPS president in the year prior to, the year of, and the year subsequent to holding the office.

 

The individual serving as Vice President is the President-elect with duties to fulfill as follows:

 

Vice Presidential Year

 

January

1.  Liaison with the following year’s ASN program committee chair and advocate if

 necessary to have pathologist named to committee for that year (during which you will

 be president of the RPS).  

 2. Communicate with the pathologist on the ASN postgraduate education (PGE) committee for any needed input and/or support. Be sure this pathologist is a member of the RPS

3.  Brief the incoming RPS program committee chair regarding the guidelines for selection of topics and speakers for USCAP (for the following year) and the budget limitations.

 

April - May

The RPS Program Committee distributes via e-mail the proposed program for the next year USCAP Companion Meeting to the RPS BOD.  Any issues are discussed and resolved via e-mail and the final program is agreed           

 

July 1

The Chair of the RPS Program Committee provides the USCAP directly (cc to the current President, Vice-President and the Secretary) with the final version of the Program for the next year companion meeting

 

July - September

The RPS Program Committee finalizes proposal for the suggested programs for the ASN RPS Symposium and  presents to the ASN postgraduate education committee (cc to the current President, Vice-President, RPS Secretary)

1. Do not inform the speakers yet as the program(s) may be changed.
2. The RPS Symposium is considered one of the clinical nephrology sessions, so goes through the postgraduate education committee first; the PGEC will then submit the program to the ASN program committee.

 

October

Make sure the ASN RPS Symposium was presented to the ASN program committee.    

Make sure USCAP evening session is not on Sunday night (conflict with RPS dinner).

 

November

   The ASN program committee representative should know what the final program is.

               The ASN makes all subsequent arrangements for the program.

              

The RPS Program Committee Chair is responsible for the handouts for the USCAP Companion Meeting.  The Chair of the RPS Program Committee communicates directly with the USCAP.  Any possible issues can be discussed with the President/Secretary/BOD as appropriate via e-mail.

 

December

   Appoint chairs and members of other committees.

1. Committee terms start January 1.
2. It is useful to give specific charges and tasks for committee chairs to accomplish.  Request written reports from Chairs of Committees to be submitted to the President and Secretary-Treasurer 4 weeks prior to the start of the USCAP and ASN meetings.
3. The Nominating and Awards Committee is chaired and selected by the immediate past president and is not appointed by the incoming president.  This committee selects the Churg awardee, the Young Investigator awardee and the new Councilor to run for election, Gallo award (with research committee) assembles judges for the USCAP renal pathology (trainee) poster sessions for the following year.

 

 

Presidential Year

 

January-February

The RPS president is the liaison to the ASN president for administrative functions.    

Prepare agenda for the RPS Board of Director’s meeting at the USCAP and send it to all Board members for their input prior to the meeting.  Review written reports from committee chairs.

Prepare agenda for the RPS business meeting at the USCAP (sample attached).

 

February-March

USCAP meeting takes place.

1. Companion meeting takes place on Sunday morning, run by chair of program committee.
2. Run Board of Directors meeting (usually Sunday afternoon).
3. Run RPS business meeting (usually 6 pm Sunday).
4. RPS reception and dinner on Sunday night; may have brief announcement.

 

September

Prepare agenda for the RPS Board of Director’s meeting at the ASN and send it to all Board members for their input prior to the meeting.     

Prepare agenda for the RPS business meeting at the ASN.

List RPS symposia and teaching sessions for RPS membership benefit.

               Encourage poster viewing.

 

October-November

   ASN meeting takes place.

1. Run Board of Directors meeting.
2. Run RPS business meeting.
3. RPS reception.
4. Several RPS sponsored scientific and teaching sessions.

 

               Appoint Nominating and Awards committee for following year.

1. Begin discussion of the Churg award recipient.
2. Solicit nominations for councilor position.
3. Select Young Investigator award (based on accepted and proposed previous ASN and current USCAP abstracts).
4. Select judges for USCAP renal pathology (trainee) poster sessions for the upcoming USCAP.

 

Post-Presidential Year

The duties of the past-President relate to the role of the Nominating and Awards committee of which the past-President is the chair. 

 

January

Finalize the Churg awardee and transmit the name to the secretary-treasurer.

 

February-March

               Present Churg award at the RPS dinner held at the USCAP meeting.

 

August-September

Select candidate for Councilor for upcoming election.  Forward name to the secretary-treasurer.

Review abstracts when available for Young Investigator’s award.  Send winner’s name to the secretary-treasurer.

Solicit nominations for Gallo award (KUFA-RPS)

 

October-November

Present the Gallo Award at the RPS business meeting at the ASN Meeting (KUFA officers to be invited).